Payment Posting — part of Caesar Health's Revenue Cycle agent
Caesar Health's Revenue Cycle agent runs your entire revenue cycle end to end. Its payment posting function reads electronic remittance, posts insurance and patient payments to the right accounts the same day, applies contractual adjustments, reconciles to bank deposits, and flags every underpayment and variance — so your A/R is always current and nothing posts wrong.
Where Payment Posting Distorts Your Numbers
Posting is the last mile of the revenue cycle. When it lags or errs, your A/R, your collections rate, and every downstream decision are working off bad data.
Posting delays that age your A/R
When payments sit unposted for days, accounts look open that are already paid, and your A/R aging tells you a story that is not true.
Manual entry errors
Keying EOBs and remittance by hand introduces mistakes that surface weeks later as reconciliation headaches and patient billing disputes.
Underpayments posted as paid-in-full
A payment below the contracted rate gets posted and closed. Without a variance check, that shortfall is gone before anyone can work it.
Adjustments applied inconsistently
Contractual write-offs applied by hand vary from poster to poster, quietly distorting net revenue and collections reporting.
Payments that never reconcile to the bank
When posted payments do not tie out to deposits, month-end close turns into a manual hunt for the difference.
A high cost to collect each dollar
Every hour spent hand-posting payments is overhead on money you have already earned — pushing your cost to collect higher than it needs to be.
How the Revenue Cycle Agent Posts and Reconciles a Payment
- 1
Read
The Revenue Cycle agent ingests 835 electronic remittance and patient payments — card, check, and cash — and matches each one to the right claim and patient account.
- 2
Post
It posts the payment the same day, applies the correct contractual adjustment, and flags any payment that came in below the contracted rate.
- 3
Reconcile
The Revenue Cycle agent matches posted payments to bank deposits, updates A/R aging in real time, and logs every transaction for audit.
- EDI 835 auto-posting — reads electronic remittance advice and posts payments automatically
- Patient payment posting — processes credit card, check, and cash payments to the right account
- Adjustment posting — applies contractual adjustments and write-offs per payer contracts
- Underpayment detection — flags payments below the contracted rate and variances for follow-up
- Reconciliation — matches payments to claims and surfaces missing or short payments
- Bank reconciliation — ties posted payments out to bank deposits
- Aging report updates — keeps A/R aging current in real time
- Audit trail — complete, time-stamped logging of every posted transaction
What Clean Posting Delivers
See the Difference
| With the Revenue Cycle Agent | Manual Payment Posting | |
|---|---|---|
| Posting speed | Same-day | 2-5 days behind |
| Posting accuracy | 99%+ | Manual-entry error rate |
| Underpayment detection | Automatic on every line | Often missed |
| Adjustments | Consistent, by contract | Varies by poster |
| Bank reconciliation | Automated match | Manual at month-end |
| A/R aging accuracy | Real-time | Lags reality |
Technical Details
- EDI Standards
- 835 remittance advice parsing and auto-posting
- Integration
- Practice management system and bank accounts
- Reconciliation
- Automated payment-to-deposit matching and variance detection
- HIPAA Compliance
- HIPAA-compliant infrastructure with complete transaction logging; BAA available
- HIPAA Compliant
- SOC 2 Type II Certified
- Real-time processing and logging
- End-to-end encryption
Frequently Asked Questions
How is this different from the full Revenue Cycle agent?+
Caesar Health's Revenue Cycle agent covers the whole cycle: prior authorization, coding & billing, denial management, and payment posting. This page is the payment posting function specifically — posting remittance and patient payments, applying adjustments, and reconciling to the bank. Because the functions share one platform, an underpayment it flags here can hand straight off to the denial management function.
How accurate is automated posting?+
The Revenue Cycle agent posts at 99%+ accuracy because it reads structured 835 remittance rather than re-keying it by hand. The exact rate depends on your payer mix and remittance quality, so we report it as a range. A human reviews the small set of exceptions the agent cannot match cleanly.
Does it catch underpayments, or just post what the payer sent?+
It does both. The Revenue Cycle agent posts the payment and checks each line against the contracted rate, flagging underpayments and variances so they get worked instead of silently closing as paid-in-full.
How does bank reconciliation work?+
The Revenue Cycle agent matches posted payments to bank deposits automatically and keeps A/R aging current in real time, so month-end close is a review rather than a manual hunt for differences.
Which systems does it work with?+
The Revenue Cycle agent parses 835 remittance and posts into your practice management system, reconciling against your bank accounts. It works alongside EHRs including Epic, athenahealth, eClinicalWorks, and NextGen.
Is the payment posting function HIPAA compliant?+
Yes. The Revenue Cycle agent runs on HIPAA-compliant infrastructure with complete transaction logging, and Caesar Health executes a Business Associate Agreement (BAA) at contract signing.
Ready to Deploy Your AI Workforce?
See how Caesar Health agents can transform your practice in a live demo.