How It Works
A day in your practice, run by your AI agents.
From the moment you arrive, the overnight calls, faxes, and charting are already done. Here's what a typical day looks like, hour by hour — and the 30-day path to get there.
A day in your practice
The same moments that used to fill your evenings with admin, handled end to end while you see patients.
8:00 AM
You arrive
While you were out, your AI agents were already working.
- 47 weekend faxes processed and filed in the right patient charts
- 12 new patients created from referrals, with complete records
- 23 appointments booked from after-hours phone calls
- Every lab result filed and flagged for review
- Insurance verified for today's appointments
9:15 AM
First patient arrives
The Phone Agent handled their scheduling call last night at 9:30 PM.
- Answered on the second ring and collected the reason for the visit
- Verified insurance eligibility in real time
- Found the first open slot matching the patient’s preference
- Sent a confirmation and pre-visit instructions by text through the SMS Agent
9:20 AM
During the visit
The AI Scribe is listening and documenting in the background.
- Captures your natural conversation with the patient
- Drafts a complete SOAP note in your documentation style
- Suggests the appropriate ICD-10 and CPT codes
- You review and approve in about 30 seconds
9:35 AM
Visit complete
The rest of your agents go to work the moment you sign the note.
- The Revenue Cycle Agent captures charges and validates coding
- A clean claim is submitted to the payer within minutes
- The Email Agent drafts follow-up instructions to the patient portal
- The SMS Agent books the follow-up appointment by text
Throughout the day
You focus on patients
Your agents handle everything else, continuously and in parallel.
- The Document Inbox processes incoming faxes and documents in real time
- The Phone Agent answers every call — no missed opportunities
- The Email Agent manages patient-portal messages and email
- The Revenue Cycle Agent monitors claim status and works denials
The result
The admin work still gets done — it just isn't done by you, and it isn't done after hours.
You leave on time
Charts left to finish at the end of the day
Reclaimed per provider, every day
How implementation works
You're never thrown into automation. A phased 30-day rollout lets your team watch first, verify next, then hand over the work.
Setup
- Connect your phone and fax systems — keep your existing numbers
- Map your current intake and documentation workflows
- Configure scheduling rules and provider preferences
- Run a 30-minute staff orientation
Parallel run
- Agents run alongside your current process
- Daily performance monitoring on accuracy and turnaround
- Real-time adjustments based on your feedback
- Validate every output before anything runs autonomously
Full automation
- Gradual handover of task categories as confidence builds
- Document the ROI and hours reclaimed in your practice
- Optimize workflows, scripts, and escalation rules
- Scale agent coverage to additional task categories
Want the full week-by-week breakdown and guarantees? See the 30-day pilot program.
See what this looks like in your practice.
Book a 30-minute walkthrough and we'll map a typical day against your real call, fax, and documentation volume.